Exceptions towards the REF policy
Contact the Open Access Team to talk about specific documents.
If it is not possible to determine that the paper complies with the REF open access policy if you joined UCL from another UK university, and there is no other author with a UCL affiliation on the paper, the Open Access Team can apply this exception. Contact the Open Access Team to go over specific documents.
I upload to RPS?), this exception may apply if you cannot obtain your final accepted manuscript within the required period (see When should. If you should be maybe not the corresponding writer, you really need to make all reasonable efforts to obtain your hands on the manuscript through the matching writer, from your own other co-authors, or through the publisher. Contact the Open Access Team to go over specific papers.
Where you can find appropriate obstacles to creating a manuscript access that is open a repository, or even the writer’s identity should be protected (because depositing the paper would place the writer or the organization in danger), these exceptions may use. Contact the Open Access Team to talk about papers that are particular.
Many journals are compliant because of the policy. In which a log will not comply, given that it doesn’t enable available access in a repository within one year (REF panels A and B) or 24 months (REF panels C and D) of book, or does not allow available access in a repository after all, the writer is motivated to consider posting in an alternative solution journal. In the event that writer nevertheless wants to create into the selected journal, and considers that it’s the most likely book for the task, an exclusion is applicable.
After your paper is accepted for publication, upload your manuscript to UCL’s Research Publications provider (RPS) as usual (see When can I upload to RPS?). It’ll be made access that is open the embargo duration, where this might be allowed.
If for example the paper contains third-party content for which available access legal rights can not be issued you’ve got the choice to upload the writing by itself. But, the REF policy recognises that the third-party content may be important to the book, and permits an exception should this be the situation. You ought to upload the manuscript to UCL’s Research Publications provider (RPS) as usual (see When can I upload to RPS?), and notify the Open Access Team that the paper includes third-party content and may never be made available access.
Papers accepted for book from 1 April 2016 to 31 March 2018 are going to be qualified to receive distribution towards the REF should they had been deposited within an available access repository within 3 months of very first online book. Papers accepted after this date should be deposited within an access that is open within 3 months of acceptance. Nevertheless, this exclusion pertains to outputs accepted after 1 April 2018 that have been deposited within 90 days of very first publication that is online maybe not within 3 months of acceptance.
This exclusion might only be employed in specific extenuating circumstances, as an example in instances of extensive leave. Contact the Open Access Team for advice.
RPS and UCL Discovery
RPS (Research Publications provider) is UCL’s magazines administration system. Information on magazines are imported or entered manually into writers’ profiles in RPS, and used in IRIS instantaneously. Where a final accepted manuscript has been uploaded it really is prepared by the Open Access Team and made obtainable in UCL Discovery in accordance with the publisher’s conditions and terms.
See our guides for assistance with handling your magazines in RPS. If you should be not able to log on to RPS, contact email@example.com.
UCL Discovery is UCL’s available access repository, showcasing and supplying use of UCL research magazines.
To generally meet what’s needed for the informative outline REF available access policy, UCL’s magazines policy and UCL’s policy on thesis deposit, all outputs should always be uploaded to UCL’s Research Publications Service (RPS). They shall then be prepared by the Open Access Team and made freely for sale in UCL Discovery in line with the publisher’s stipulations.
Various kinds of book could be uploaded to RPS and made access that is open UCL Discovery in accordance with the publisher’s stipulations, including articles and seminar documents, publications and guide chapters, and outputs from seminars, workshops and meetings held at UCL or organised by UCL scientists.
Datasets, numbers, posters, computer pc software, models and comparable outputs should be deposited into the UCL Research Information Repository.
If you fail to sign in into other UCL sites (such as UCL Moodle) there might be problem together with your UCL password. See MyAccount – managing your UCL password.
When your password is focusing on other UCL web web sites, contact firstname.lastname@example.org.
RPS identifies magazines by kind (eg. meeting paper). In a few full situations, you will need to improve the kind (eg. from seminar paper to meeting abstract). The book kind seems near the top of the complete record in RPS. You’ll see a pencil that is small beside the production kind. Simply Simply Simply Click you will be able to select a different type; then save your changes on it, and.
In cases where a book will not show in chronological purchase in RPS and IRIS, chances are that the date that is reporting in RPS is certainly not populated. Click the name regarding the publication in RPS to look at its complete record. Then save if the reporting date field towards the top right is blank, click on the pencil icon to add the publication date. The matching IRIS record will update instantly.
It is accepted (see our guide Record a publication in your RPS profile), and a full record is later imported into RPS from an external database like Scopus or Web of Science, the two records should merge automatically if you create a basic record for a paper when. If this doesn’t happen, contact the Open Access Team and now we will merge the duplicate documents for you personally.
See our guide Upload your publication to RPS. The Library’s e-theses pages explain how exactly to upload a research e-thesis that is doctoral. The Open Access Team for help uploading files, contact.
If for example the “manuscript” is an accumulation of files, it’s not necessary to develop a single pdf. You are able to upload all of the appropriate files individually, or being a zip file.
See our guide ORCID for UCL researchers. The Open Access Team if you have any problems creating an ORCID ID, contact.
You are able to provide another known person in UCL staff delegate legal rights to control your RPS record.
To delegate, in RPS head to Menu>My Account>Account settings>Manage delegates. Enter the surname of the delegate, then pick their name through the drop-down package which will appear. Click ‘Enter’, then ‘Save’.
Magazines listings are exported from RPS and embedded various other websites. These listings are chronological, on the basis of the reporting date in RPS. In the event that date is missing or incorrect you are able to update it: see My magazines are not showing up in date purchase. Just how can this be fixed?